Expense tracking in Limitlytics lets you record everything your business spends -- from one-time purchases to monthly subscriptions, team salaries, commissions, and taxes. This data feeds directly into your Financial Dashboard for profit calculations.
Admin-only feature. Expense management is only accessible to admin users.
Expense types
Limitlytics supports four types of expenses, each designed for a different kind of cost:
| Type | Description | Example |
|---|---|---|
| Fixed (one-time) | A single expense on a specific date | Buying a laptop, conference ticket, office furniture |
| Recurring | A monthly cost that spans a date range | Software subscription, office rent, salary |
| Commission | A percentage-based cost tied to a team member | Sales commission (e.g., 10% of collected revenue) |
| Tax | A percentage-based deduction linked to a data field | Income tax on revenue, VAT on sales |
Each type has its own management page. See the detailed guides:
- Fixed Expenses
- Recurring Expenses
- Team Expenses (commissions and salaries)
- Tax Expenses
Expense categories
Every fixed and recurring expense is assigned to one of 14 categories. These categories power the expense breakdown charts on your Financial Dashboard:
| Category | Description |
|---|---|
| Software & subscriptions | SaaS tools, software licenses, app subscriptions |
| Equipment & devices | Computers, phones, hardware |
| Office supplies | Paper, pens, printer ink, etc. |
| Utilities | Internet, electricity, phone plans |
| Rent & workspace | Office rent, coworking memberships |
| Advertising | Paid ads, sponsored posts |
| Marketing & content | Content creation, design, branding |
| Events & sponsorships | Conferences, trade shows, event sponsorships |
| Team & contractors | Freelancers, consultants, contractors |
| Travel & transport | Flights, hotels, gas, parking |
| Meals & entertainment | Client dinners, team lunches |
| Taxes & licenses | Tax payments, business licenses |
| Bank, insurance & fees | Bank fees, payment processing fees, insurance |
| Other | Anything that doesn't fit above |
Navigating expenses
Click Expenses in the sidebar to expand the expense panel:
- Fixed -- manage one-time expenses
- Recurring -- manage monthly recurring expenses
- Team -- view per-user salary and commission breakdown
- Tax -- manage tax expenses
For the fastest entry flow, admins can also use Quick actions in the top-right corner to create one-time or recurring expenses from anywhere in the app.
How expenses affect your financials
All expenses are included in your Financial Dashboard calculations:
- Expenses Chart -- total expenses over time
- Expenses Breakdown -- expenses by category
- Profit Chart -- revenue minus expenses
- Profit Margin Chart -- profit as a percentage of revenue
- Team Expenses Table -- per-user cost breakdown
The more accurately you track expenses, the more meaningful your profitability data becomes.
Currency
All expense amounts use your team's configured currency (USD, EUR, or GBP). Set this in Settings > General before you start adding expenses. See Settings.