Know where every dollar goes
Four distinct expense types, 14 categories, and complete team cost tracking. Everything you need to understand the real profitability of your business.
The right tool for every kind of cost
Real businesses have more than just one-time expenses. Limitlytics supports fixed, recurring, commission, and tax expenses — each modeled to reflect how those costs actually work.
Fixed expenses
One-time costs with label, amount, date, and category. Perfect for equipment purchases, event fees, and other point-in-time expenses.
Recurring expenses
Monthly operational costs across date ranges with automatic proration for partial months. Ideal for software, retainers, workspace costs, and other repeating overhead.
Commission expenses
Percentage-based expense tied to a specific team member's revenue, with future rate changes supported when compensation plans evolve.
Tax expenses
Percentage-based expenses calculated against revenue so tax liabilities stay visible in the same financial workflow as the rest of the business.
Four Expense Types
Fixed expenses
One-time costs with label, amount, date, and category. Perfect for equipment purchases, event fees, and other point-in-time expenses.
Four Expense Types
Recurring expenses
Monthly operational costs across date ranges with automatic proration for partial months. Ideal for software, retainers, workspace costs, and other repeating overhead.
Organized the way real businesses spend
Every expense lands in one of 14 purpose-built categories, giving your Financial Dashboard a much cleaner picture of where money actually goes across tools, operations, team costs, travel, taxes, and everything in between.
Complete category coverage
Cover the spend that actually shows up in a service business: software and subscriptions, equipment and devices, office and workspace costs, utilities, advertising, marketing, team costs, travel, meals, taxes, banking fees, and the edge cases that never fit a generic template.
Category breakdown charts
Financial Dashboard shows doughnut and pie charts of expense categories. Spot the biggest cost centers immediately.
Currency configuration
Choose USD, EUR, or GBP for your workspace currency. Displays consistently across every expense, chart, and dashboard.
14 Categories
Complete category coverage
Cover the spend that actually shows up in a service business: software and subscriptions, equipment and devices, office and workspace costs, utilities, advertising, marketing, team costs, travel, meals, taxes, banking fees, and the edge cases that never fit a generic template.
14 Categories
Category breakdown charts
Financial Dashboard shows doughnut and pie charts of expense categories. Spot the biggest cost centers immediately.
Financial tracking that matches reality
Because real businesses do not have just one type of expense.
Team expenses view
Aggregated per-user compensation combining team expenses and commissions, so you can see each contributor's full cost in one place.
Automatic proration
Recurring expenses prorate automatically based on actual days in the period. Accurate numbers without manual calculation.
Scheduled rate changes
Schedule commission rate changes for future dates. The status badge shows 'Changing' so you never forget a rate update.
Feeds financial dashboard
All expenses flow into the Financial Dashboard for profit, margin, and cash flow calculations — no manual work required.
External contractor tracking
Track contractors who are not in your team. Marked with a warning indicator so you always know the difference.
Full edit & delete
Edit or delete any expense as needed. Admin-only access keeps your financial data secure and controlled.
Expense tracking questions, answered
Clear answers for the teams comparing tools, tightening operations, or deciding how to roll out better reporting.
Real businesses have different kinds of costs. One-time expenses, recurring monthly costs, commission payments tied to performance, and tax obligations all work differently — Limitlytics models each correctly instead of forcing everything into one shape.
Commission expenses are percentage-based, tied to a specific team member, and calculated from that user's revenue. You can schedule future rate changes, and the system keeps track of which arrangement is active.
Salaries are handled through team expenses, not recurring expenses. That keeps individual compensation grouped with commissions in the Team Expenses view.
Tax expenses are percentage-based and calculated from revenue so your tax obligations stay visible alongside profit and cash tracking.
No. Expense management is admin-only. Regular users never see any expense data, keeping sensitive financial information restricted to those who need it.
Ready to take control of your business?
Start your 7-day free trial today and see how much clearer your operating rhythm can feel.
Trial
7 days
Setup
Live in under an hour
Dashboards
Included on every plan
Launch checklist
Start with the essentials
Start with the plan that fits your team today, then scale up only when you need more seats or custom dashboard flexibility.